Job Posting- Knelsen Centre Administrative Assistant Needed

Overview: The Bezanson Agricultural Society’s purpose is to enrich the community.  It cultivates community spirit and well-being by providing facilities, recreational, educational, and agricultural opportunities, community events and activities within the regional area. Reporting to the Executive Director of the Bezanson Agricultural Society, the Administrative Assistant position is responsible for implementing a management strategy for facility planning and programming designed to meet the needs and interests within the Bezanson community and outlining area.

Proposed Duties:

  • Responsible for development and implementation of promotional and marketing initiatives and resources for all Bezanson Ag Society facilities, programs, events, and activities
  • Administrative duties for the Bezanson Agricultural Society including Facility Bookings, program registrations, invoicing, collection of all monies, receipts, waivers, & preparing deposits for all programs, events, fundraisers and facility bookings and any related tasks
  • Design & implement Bookings calendar and related information & ensuring it’s updated and current for all bookings in the office and on the website
  • Facilitates all bookings & oversees any extra staffing/volunteers required for facility set up/tear down & opening, closing & lock up of facilities
  • Learn and implement the bookings software
  • Responsible for utilizing social media platforms including the discoverbezanson website; posting articles and information & linking to social media
  • Responsible for creating and distributing the monthly discoverbezanson newsletter
  • Responsible for the promotion, inventory, sales and collection of funds of Discover Bezanson merchandise
  • Facilitates and ensures all necessary volunteer correspondence for programs and activities of the Bezanson Ag Society are received and recorded in the appropriate computer file
  • Research and prepare costs, comparisons and quotes as determined by the Executive Director
  • File all paperwork including paperwork from the bookkeeper, treasurer and funding proposals
  • Record and file all maintenance, warranties, monthly, quarterly and yearly safety checks
  • Ensure updating, implementation and recording of safety/maintenance policies, procedures, guidelines or protocols
  • Other duties as determined as required

Skills:

  • Positive team player & willing to learn new skills
  • Highly organized & has ability to work independently
  • Excellent verbal & written communication skills
  • Proficient in Microsoft Office and Google Chrome applications
  • Experience with website
  • Marketing and/or business experience an asset
  • Valid Class 5 Driver’s License

Job Position:  15 hours per week commencing January, 2019.  Potential for full-time hours with the success of facility management development.

Please send resume, including cover letter, experience, and references to admin@bezansonagsociety.ca

Deadline: December 31, 2018. We thank all applicants for their interest, however, only those selected for interviews will be contacted.